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Museum seeks Consultant for Developing children’s birthday parties and celebration events for older people

Tiverton Museum has secured an Association of Independent Museum’s Hallmarks Award, for a project ‘Developing new income streams’. There are two parts of this project:

  • Exploring the market for, and developing, children’s birthday parties and celebration events for older people at the museum (this contract)
  • Options appraisal for the creation of workspaces on the museum site which would generate income for the museum (separate contract).

Developing children’s birthday parties and celebration events for older people tender involves: 

An experienced event manager is required to undertake an options appraisal forthe creation of children’s birthday parties and celebration events for older people to be hosted at the museum. The consultant will design our event ‘offer’ in response to the research. The consultant would be shadowed by a member of staff and at least one volunteer so that the process engrains a new skill within the organisation.

Developing themed parties at the museum utilises the collections in a new way.  The children’s birthday parties will probably be railway themed to link with the ‘Tivvy Bumper’ steam engine that is on display in the museum. Initial research shows that museums don’t tend to promote themselves as a venue for adult celebration events (e.g. birthdays, anniversary parties). We want to explore this and develop celebration events for older people which will utilise our large social history collections and reminiscence handling collection which can tap into a ‘nostalgia’ market.

The party and celebration events must be designed and produced to the highest standards, enabling the museum to serve new audiences. The museum is committed to being family friendly, and parties will provide another way of engaging with families, and potentially with older people. This will assist with our financial resilience.

The consultant will conduct the following tasks:

  • To undertake research and analysis of the local market for children’s parties, and for celebration events for older people, including relevant consultation with possible users.
  • To undertake an options appraisal for these events.
  • To design children’s parties including scaled party packages (min. 2 options) including: theme, activities, decorations, party bags and catering. To identify the maximum number of children, target age group(s), local catering suppliers, local entertainment suppliers (additional cost to client), and staffing required.
  • To design adult celebration events including scaled party packages (min. 2 options) including: theme, activities, decorations and catering. To identify the maximum number of participants, local catering suppliers, and staffing required.
  • To provide staff and volunteer mentoring on how to run these events.
  • To provide a written report:
    • Identifying clear targets and recommendations for how these two types of events will run, and ongoing costs (eg catering, staffing, decorations etc).
    • To draft booking forms, including terms and conditions with recommendations for the administration of this new service.
    • To identify what resources will be required to initiate this offer (there is an additional budget of £1000 including VAT for resources, and £400 including VAT for marketing and design).
    • To identify key marketing messages.
  • The recommendations of this report will be taken forward, resources purchased and these events offered to the local community as soon as possible. 

Fee: £2,520 including VAT and all expenses including travel.

The full tender brief and information on the application process can be found here.

Closing date for applications is end of the working day 19/03/2019. Should the shortlisting panel wish to undertake interviews, these will take place between 02/04/2019 - 06/04/2019. The work should ideally begin by 23/04/2019. The report should be presented to the museum by 30/06/2019.

Please email applications to Pippa Griffith, Director at curator04@tivertonmuseum.org.uk. For an informal chat please contact Pippa on 01884 256295.

 


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